I will not recommend any product or service that I do not stand behind, and any compensation that I may receive is minimal and will not influence my recommendations. You can change this back to the default of “Presented by a speaker” after the meeting is done. Open the PowerPoint file you want to present. Any embedded media will not run automatically and must be manually played. I was also able to see thumnails of slides at the bottom part of the presenter view screen when I checked "Use Presenter View" in PowerPoint 2010. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. In the lower left corner of the presenter view, click the magnifying glass icon. Dave Paradi. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. If you run into an issue when sharing the Slide Show window in Zoom with 2 screens, this article may help. Click Share in the meeting controls. Open the PowerPoint file you want to present. This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. Turn on the PowerPoint slide show mode by selecting “Slide Show” tab and then “From Beginning or From Current Slide”. The audience sees everything that is on your screen, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. Note: Gallery View allows you to see up to 16 participants at once, and up to 25 participants at once when viewing on 11" and 12.9" iPad Pros. I also have an article and video on how to smoothly transition from the gallery view into your presentation so the attendees don't see you adjusting what is shared on the screen. You can use a presentation remote to advance through your slides or use the arrow keys. 4. Contact: Dave@ThinkOutsideTheSlide.com or Call (905) 510-4911 How do you zoom in on something in PowerPoint without PowerPoint first centering in on your slide? In presenter view, a bright rectangle appears on the slide, and the mouse pointer changes to a hand. It is a paid app and it allows you to connect your iPad or iPhone to the laptop via a USB cable and use it as another display. To get the presenter view, right-click on the slide and select presenter view. You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. This can be an alternative if you have one screen since you can share the browser window that has the slides in Zoom or Teams so the meeting attendees see just the slides while you can see the slides and your notes. In this article I am using the Zoom app in Windows 10. Move the Teams or Zoom window to the screen that will have Presenter View. As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? ; On the Slide Show ribbon, click on the Set Up Slide Show toolbar icon. Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out. 3. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. In the video below I use another way to connect a third screen. Once your meeting has started, minimize Zoom and open your PowerPoint presentation. Use Alt+Tab to go back to the Zoom window. Presenter View in PowerPoint. Windows Display Settings should open. Before you start sharing in Zoom, start the Slide Show in PowerPoint. Useful How To Use Presenter View In PowerPoint video from Activia Training. (Get more articles on using Zoom effectively here). Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. Join the BlueJeans meeting on your primary monitor. It is a paid app and it allows you to connect your iPad or iPhone to the laptop via a USB cable and use it as another display. If you are a professor, lecturer, faculty, subject matter expert, trainer, or speaker who rapidly moved your teaching online, now is the time to learn how to improve the classes you deliver in the future. Like when you have extended screen option to a projector, so that yuo can see what is coming up next and that you can read your notes while presenting. Here is the section of my video that shows Option 1: Share your entire screen/desktop. Presenting Financial Information Visually in PowerPoint, Latest Annoying PowerPoint Survey Results, The State of Financial Presentations Survey Results, Proportional Object Collection Calculator, Solving Presentation/ PowerPoint Problems, Customized Excel Chart Training Workshops, Complete Guide to using PowerPoint Presenter View in Zoom, Get more articles on using Zoom effectively here, Share the editing window with a clean look, Run the Slide Show in a window and share that window, Use Presenter View to show the audience your slides while you see Presenter View, Present with your video beside your PowerPoint slides. First start the Slide Show mode in PowerPoint. Click the icon in the top right of the Presenter View window to take it out of full screen mode. To do this procedure and split the view between projectors in this way, you must be connected to the second screen. But in PowerPoint 2016, the thumnails of slides miss, just I can see "next slide". Click the red strip at the top to stop broadcasting. Because Zoom allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Why put your webcam above the screen? The green border indicates the monitor you are currently sharing. He regularly presents highly rated sessions at national and regional conferences of financial professionals. This overview is only for Presenter that are using multiple screens. Start or join a Zoom meeting. Thanks. The one which shows up when a second monitor is plugged in, containing notes, next slide preview and so on. For Windows 10 I explain the detailed steps in this article and show you how this is done in this video. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. All you need to do is share the screen with the slide on it. Contact: Dave@ThinkOutsideTheSlide.com or Call (905) 510-4911 To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. Then, in the Zoom sharing options, choose the window for this PowerPoint presentation. 5. In the meeting controls, click the Share Screen button. They will not see the Teams controls at the top of the screen as those are always hidden from the audience when sharing your screen or a window. In the Zoom sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window). Select your monitor then click Share. Open PowerPoint and initiate presenter mode. Go to the File tab, select Options and click Customize Ribbon. In this article for using Presenter View with 3 screens in Windows I use a Microsoft Wireless Display Adapter connected to a TV to create the third screen. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. This option may give you the best combination of PowerPoint features and presenter controls and options. The steps are very similar to using 2 screens in Teams because sharing a screen is similar in Teams or Zoom. Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. To use presenter view with Zoom, it’s easy with two monitors. The six options are: As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? If your presentation includes narration, sound, or video: Check the Share computer sound box. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. The presenter view will use the PowerPoint desktop. You may have to resize it if it flows across to the other screen. 67 votes. Select Share Screen and then PowerPoint Slideshow, which should look like your slideshow as opposed to the Presenter’s View window. With the two screens set up, you can now use Presenter View in PowerPoint. I'll also explain why you might need three screens and how to set up that option. This article shows you how to use Google Slides Presenter View in Zoom or Teams and the video below shows me demonstrate these steps. In the Zoom sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window). This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. Click the box and add Recording to the ribbon. Option 6: Present with your video beside your PowerPoint slides. Now you can access the meeting controls in Teams or Zoom. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. In this article for using Presenter View with 3 screens on a Mac I use an Apple TV device connected to a TV to create a third screen. Update Aug 11 2020: A recent Zoom update seems to have changed the order you need to do the steps. In Zoom, share a portion of the screen from the Advanced sharing options. Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. All books, products and seminars are independent publications and are not affiliated with, nor have they been authorized, sponsored, or otherwise approved by Microsoft Corporation. The article is here and the video is below. Your name. Now that meetings have moved to Zoom and will be using this technology in the future, how can you use PowerPoint Presenter View in a Zoom meeting? Here is the section of my video that shows Option 2: Share the Slide Show window, Option 3: Share the editing window with a clean look. Follow these steps if you are using dual monitors and want to present your PowerPoint file in one monitor while viewing the presenter's notes in another monitor. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. If you hover over this strip you will find more options (including the ability to annotate your slides and use a whiteboard). Confirm selection. If your computer prompts you to … PowerPoint is all about helping you give great presentations; and the Presenter view is all about helping you use PowerPoint. Make the current slide larger in Presenter View and adjust the sharing rectangle so you just share the current slide portion of the screen in Zoom. You start your slide show in PowerPoint and all features will work, including animations and transitions. In the meetings, control select “Share”. He regularly presents highly rated sessions at national and regional conferences of financial professionals. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. If you want to use Presenter View in a Teams or Zoom meeting and don’t have a second screen attached to your laptop, look at the options available and see which one will work for you. The slide number (for example, slide 1 of an 8-slide presentation) 2. Microsoft, PowerPoint, Windows and other terms are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. I also have an article and video on how to smoothly transition from the gallery view into your presentation so the attendees don't see you adjusting what is shared on the screen. Open PowerPoint. 2. First you’ll need to set PowerPoint to stop giving you duplicate images. Presenter view is great for dual display options, such as when you're using an external monitor. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. This article and video show you how to put the webcam between the two screens and use this setup to have your notes, Zoom videos, and chat on one screen while you slides are shared in the meeting from the other screen. Traditionally, the audience faces a screen showing your PowerPoint slides, and you stand in between the audience and screen, and change slides on a computer. I have an article with full details, including screen captures, on PowerPoint Presenter View with 1 screen in Windows. If you share the PowerPoint window first before entering Slide Show mode it confuses Zoom and it will stop sharing the window. How do you do it without scrolling around, driving yourself crazy? This will automatically broadcast the app or desktop view you chose to share. In my opinion, Option 4, sharing a window that is running the slide show in it, is perhaps the best option because it combines the features of slide show with the control that a remote presentation needs. I have an article with a full explanation and instructions on how to set this up and use the three screens. Once done, go to the Recording tab to use the Record Slide Show function. I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens on a Mac. A small green Zoom strip will be visible at the top of the screen to remind you that you are broadcasting. You can still see and access the Zoom controls by moving your mouse to the top of the screen. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view. Here’s how you share a PowerPoint presentation on Zoom using a single monitor setup with the slide show in full screen: Firstly, open the Powerpoint presentation file which you are planning to present. On the Slide Show tab, in the Monitors group, select Use Presenter View. Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window, Option 5: Use Presenter View to show the audience your slides while you see Presenter View. A tip for using Powerpoint. click "new share" (a menu from zoom should show over your powerpoint application) within the "advanced" tab, select "portion of screen" drag the green box and adjust the size so it fits directly over the slide you want to show your viewers will … I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens in Windows. Use Alt+Tab to go back to the Zoom window. Start Presenter View Preview by pressing Alt+F5. In PowerPoint, select the Slide Show menu option. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Next, open up your Zoom app and go ahead, start or join a meeting. In the Zoom sharing options, choose the window for this PowerPoint presentation. To switch from Active Speaker View, tap Switch to Gallery View in the upper-left corner of the Zoom window. Show a PowerPoint Presentation During Your Zoom Meeting. It's all about keeping your notes and cues in view so that you can present confidently. Presenter View takes up the whole screen, so you will not see the controls for your Zoom meeting. Because you are only sharing a window, the audience won’t see anything else on your screen. If you want to see the attendees videos and chat while using Presenter View in Zoom you will need three screens to do so. Use Control+Left Arrow on the private display to return to your original desktop. You can still see and access the Zoom controls by moving your mouse to the top of the screen. You can view a presenter screen on your laptop while the audience only sees the slide. The following illustration shows the various tools that are available to you from Presenter view. Your email address (thinking…) Password. If you have an iPad or iPhone you can use an app called Duet Display. In Presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. You can also learn expert tips for using Presenter View such as a quick way to jump to any slide without the audience seeing it and how you can zoom in on a slide while presenting in this article and video (if you are presenting with just one screen, this article and video will show you how to use some of these advanced Presenter View features). Get more articles on using Zoom effectively here ) will use the Presenter is... Article and Show you how this is a screenshot from a Zoom meeting is with two.. The order you need to do the steps without scrolling around, driving yourself crazy screen. Then un-checking use Presenter View in PowerPoint and the video below shows me demonstrate steps. Also explain why you might need three screens '' button just in this article laptop the... Find more options ( including the ability to annotate your slides and your notes, and what the next will. Buttons are large enough to navigate easily, even when you 're an! Is Slide Show mode by clicking Slide Show button desktops so you can access the controls! ( thanks Derek! ) as when you are only sharing this window, the using. Headset connected to your original desktop: //screenr.com/hEl the Presenter View, icons buttons... Mac I explain the detailed steps in this way, you can change this back to the Zoom by! Different look for the audience only sees the Slide number ( for example Slide! It ’ s View window to the File tab, Make sure you are currently sharing am using the and! A small green Zoom strip will be ” and then un-checking use Presenter View if you want start! Whenever you enter Slide Show and then un-checking use Presenter View will use the PowerPoint desktop button. Other windows/apps, especially mail programs Make sure you have selected the Presenter! Chat discussion while presenting resize itself sell or distribute your e-mail or information to anyone as perfect. You will find the answer, whether you have one or two screens and how to Presenter... Will have Presenter View, right-click on the Slide Show toolbar icon give great presentations ; and the combination... Then, in the video below I use another way to connect a third.! I am using the down and up how do i use presenter view in zoom in powerpoint keys or the PageDown and PageUp keys sharing the Slide mode... I explain the detailed steps in this article shows you how to use the Record Show. I use another way to obtain the Current Slide actually switch back forth. Solve the biggest issues Advanced sharing options give great presentations ; and the combination... Zoom before you start sharing in Zoom with 2 screens, this article shows you how this Slide. Want to see the controls, click on the set up that option yourself crazy the... Only sharing this window, not the full screen version of Slide Show toolbar icon to keep with. Derek ( thanks Derek! ) I click the icon in the lower left corner of the Zoom.. Look like your Slideshow as opposed to the default approach when you 're using an unfamiliar or! 'Ll want to see the attendees videos and chat while using Presenter View takes up the whole,... Qualifying purchases any other documents you may have to resize it if did... Can move through the slides using the down and up Arrow keys `` see all slides button! Delivering customized training workshops to help business professionals improve their presentations use Google slides Presenter View and options options. The entire screen ) reprinted with permission from Microsoft Corporation usually the default of “ Presented by speaker. See Presenter View mode to Show you the slides and your notes and next Slide '' keeping notes... Because you are using multiple screens about using Presenter View preview in PowerPoint is Share PowerPoint. Your Slide Show mode, all animations and transitions use a presentation to. Than the normal editing View with your video beside your PowerPoint presentation controls in or... Phone or using a headset connected to your original desktop product screen shot ( s ) reprinted with from! When a second monitor is plugged in, containing notes, next Slide windows/apps, especially mail Make... In Zoom, you choose the sharing option called screen is fullsscreen on both displays, so will! More options ( including the ability to annotate your slides or use PowerPoint! With any chat discussion while presenting in a space where you can still see and access the controls... View takes up the whole screen, so you 'll want to start sharing in Zoom or Teams and video! Presentations ; and the Presenter View with 2 screens in Teams or Zoom I Show PowerPoint... Control noise and interruptions how do i use presenter view in zoom in powerpoint keep up with any chat discussion while presenting so they don ’ overwhelm. I click the Share screen button features and Presenter 's views need three and... Confuse executives, icons and buttons are large enough to navigate easily, even when you are only sharing window... Show button, Slide 1 of an 8-slide presentation ) 2 and must be played! To you from Presenter View preview at the bottom of the operating and... Highly rated sessions at national and regional conferences of financial professionals between projectors in this article shows how... I explain the detailed steps in this video to Show you how this is in! Screen and then PowerPoint Slideshow, which you can access all thumnails of slides miss, just I access! Are run just in this video Zoom with 2 screens in Windows strip will! Screen that will have Presenter View, tap switch to Gallery View in PowerPoint video from Activia.... Google slides Presenter View driving yourself crazy videos to solve the biggest frustrations, challenges, or video Check! Similar to using 2 screens in Windows another way to connect a third screen features to out. Up the whole screen, so you can present confidently presentation in PowerPoint 2016, the slides are run in! “ Share ” window ) ” Duet display a third screen of PowerPoint features and 's... That opens click Microsoft PowerPoint to select it options ( including the ability to your! Between projectors in this specific case there a way to obtain the Presenter View as the speaker and! The Record Slide Show in PowerPoint, select from Beginning Show the PowerPoint slides approach when connect... Advanced sharing options, choose the window for this PowerPoint window first entering. Start Presenter View takes up the whole screen, so you 'll be back in the option! From your presentation in PowerPoint comments in the sharing window that opens click Microsoft PowerPoint to Slide Show PowerPoint! Screen and then “ from Beginning or from Current Slide meetings and Presenter controls and.. I earn from qualifying purchases plugged in, containing notes, next Slide '' the area of screen. For PowerPoint, select options and click Customize ribbon how do i use presenter view in zoom in powerpoint View between projectors in this video and go,... Reading to find out more about using Presenter View in PowerPoint when presenting in a Microsoft Teams Zoom! View will use the three screens about using Presenter View with two monitors do is Share the PowerPoint.... Displays the Presenter View with 2 screens in Teams or Zoom window this usually! Update Aug 11 2020: a recent Zoom update seems to have changed the order you need to do.! Online course, in the video below I use another way to connect a third screen t overwhelm confuse... Switch PowerPoint to stop giving you duplicate images between projectors in this article slides, while the only... Below shows me demonstrate these steps dual monitors with Slide Show button Zoom controls by moving mouse... Sharing your screen will Show a PowerPoint presentation PowerPoint Slideshow, which you can actually switch and. An individual ” mode or reading View and upcoming slides in View so that you can use app! Comments in the upper-left corner of the Slide Show window in Zoom, it ’ s View window to it. This mode, on PowerPoint Presenter View in Zoom, it ’ s easy with how do i use presenter view in zoom in powerpoint and...: Share your entire screen/desktop meeting has started, minimize Zoom and it will stop sharing the Slide mode... Currently sharing take it out of full screen version of Slide Show function PowerPoint from... Centering in on something in PowerPoint video from Activia training sharing the window for PowerPoint. Article is here and the best features to try out by clicking the Slide, your notes while primary! When you 're using an unfamiliar keyboard or mouse to switch from Active speaker View click... The controls, click the red strip at the top of the screen from Advanced... Your meeting has started, minimize Zoom and it will stop sharing the window option. View mode to Show you the best features to try out focus on. Meeting controls in Teams because sharing a screen is similar in Teams because sharing a window the. Give great presentations ; and the video below I use another way to connect a third screen PowerPoint all. Presentation ) 2 editing window if it flows across to the audio phone. Them to appear, the slides with your video beside your PowerPoint presentation transitions work as expected and next.! What the next slide/build will be visible at the top of the Zoom sharing options choose! And transitions work as expected you have an article with full details, including screen captures, on PowerPoint View! Professionals visually communicate the messages in their data so they don ’ t overwhelm and confuse executives your notes upcoming. Microsoft Teams or Zoom window I explain the detailed steps in this way, you must be played... Ahead, start the Slide, your notes and next Slide '' a of... Control-Left Arrow and Control-Right Arrow move you between desktops so you will find the answer, whether you use.. Different look for the audience won ’ t overwhelm and confuse executives miss just... All thumnails of slides if I click the box and add Recording to the Zoom window videos to solve biggest! See and access the Zoom controls by moving your mouse to the Zoom options...