If you're unsure about how you would set up the room then check our article on "how choosing the best seating style for our audience?". We have always found Encore Event Technologies (formerly Staging Connections) to be extremely professional to work with and very knowledgeable in providing advice and expertise in event planning and delivery. Choosing a venue for an event can be surprisingly tricky. To help get you started, we have developed Venue Locator, a clean, easy-to-use web tool. how choosing the best seating style for our audience? Alternatively, you could attract a sponsor and use part of their location. In a large metropolitan area there may be a great variety of venues from which to choose. This will provide you with the breathing room you need to fit additional attendees if some show up and register on the day of.It also helps to choose venues that offer additional breakout rooms. Bear in mind that closer isn’t always better – you might want to take them far from their usual places of work or residence to set your experience apart. These two things can only happen if your event venue has enough space. The rest of the preparation process will depend on the decision made about the venue. In all dealings with Encore complete transparency is used and what they promise is always delivered. So it’s important to know how to choose the perfect venue when planning an event. conference, gala dinner, roadshow or incentive event, successful events start here. This can be a very long list of little things that can add up to a lot of time and effort of they’re not already on-site; tables, chairs, screens, projectors, lights, sound, whiteboards, flipcharts, paper, pens, urns, plates, cups, cutlery – the list is almost endless. The benefits of choosing a unique venue. Booking a venue that’s just able to accommodate the number of people you expect will help give your event a lively atmosphere and save money. No one would step foot in a visibly dirty restaurant, so there’s no need to remind you to consider cleanliness. In those instances, you may decide on a venue base… After considering all these factors, decide on a venue. Follow this advice and tips for choosing a formal event venue, and you are on your way to an unforgettable and peaceful event. Choosing a venue that is the right fit for your party is another key factor. There are a number of different types of event venue. However, you still need to stay focused, follow your best practices and assess the more practical aspects of holding an event … Accessibility: The location of the event venue is paramount for maximizing event attendance. What you should be really worried about is whether your potential venue takes Covid-19 compliance seriously. When organizing an event, you are confronted by many decisions. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake! The choice of the venue for any event, especially a wedding, is by far one of the most important decisions you will make in your event planning journey. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. Encore Event Technologies (formerly Staging Connections) are a company that continues to grow because of its strong focus on staff, training and commitment to the purchase of high quality products which ensures they can deliver the services to the expectation of their clients, every time, without fail. Choosing an enclosed venue is the safest option, especially if you need to book in advance and won’t know how the weather will be until it gets closer to your event. Event Insights is a fantastic resource of discussion papers put together by our event professionals that delve deep into the world of events, looking at emerging trends, latest event technology innovation as well as issues affecting the industry. To find a local venue, choose a type of venue from the list at the beginning of the article. You can enlist a venue finding service to help you with this. So how do you go about choosing the right venue for a day or night out with friends? So, things should you consider when choosing your event’s venue? Choosing a venue is the one decision that will have the largest impact on your event. There are many aspects that affect the choice of an event venue to anyone who wants to get it right. Choosing the right venue for your event is crucial for a successful gathering of colleagues and business associates. If you expect people to drive to the venue, find a place with a car park. Power requirements are something that can only be determined and checked by specialists. When we think of making an event a huge success the first and most important thing that comes to our mind is the venue or location of the event. Their proximity to many of your audience’s places of work can also make it more likely for them to either be called away on urgent business or not make it at all due to last-minute time pressures. But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. Tip # 6 – Venue Relevance to Event. Once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements. Comparing your options with location, capacity and character being equal, it’s time to look at what each venue can do for you in terms of included in-house equipment and service. It’s factors like these that can have an unexpected impact on the cost of your event. Event venue plays a major role in event experience. They can attract attendees who are there for curiosity only, diluting the value to serious participants. In-house equipment such as lights, sound and screens will already be safely hung, but if you’re bringing in extra gear, make sure that its weight isn’t going to exceed safe capacity once added. The right venue can mean the difference between a successful training and networking experience or uncomfortable delegates who keep their eyes on the exit. Historical society: Museum, battleground or a National Landmark building There are times when such matching of events and venues might not be the best choice. OK, The Krugersdorp News team believes that it is the voice of the community and is distributed free to 30 630 Krugersdorpers every Wednesday. Are tables spaced appropriately to ensure the right distancing between guests? Is there anything that you can easily overlook? Plus, it will affect your remaining budget, your decoration choices, and even attendance rates. It seems ridiculous, but some venues on floors above ground level are serviced only by very small lifts, severely restricting the size and type of equipment that can be (easily) bought into the space. It doesn’t matter whether you choose an indoor venue or outdoor venue because most important is that your site should be easily accessible and has comfortable settings. 4 Things to Consider When Choosing an Event Venue. vegetarians, people with food allergies). Encore Event Technologies is the On large events with a lot of crew, an extra hour or two of time equates to many thousands of dollars in costs. Do you need dedicated AV, staging and lighting staff? Its geographical location and reputation convey meaning to your invited guests before they RSVP. All of Howl at the Moon’s locations let you deck out the venue your way, including custom piano banners, photo … Once you know your budget, assess if you would be able to raise that kind of money from sponsors. For anything custom-built or hired for the event, check that it can physically fit in the venue. Choosing a Venue for an Event. These are the top things to consider before picking your next event venue. Your venue will determine, or at very least confirm, your event date. Critical planning information, such as the date for the event, is dependent on the venue you select. This enables both exhibitors, sponsors and attendees alike to get the most from their investment of time and money. Outside venues, while perhaps not as plentiful as indoor, still are numerous. Organising an event is often a daunting prospect, particularly if you’re doing it for the first time, and choosing an event venue is the big decision that lies at the heart of how successful your event will be. 8 audio visual tips to create a successful event, How to deliver a successful hybrid Sales Kick-Off Event, Encore deliver the first VIP D + I Conference online, Encore delivers first virtual Big Catch Up for GO Foundation, Amazing uses of Extended Reality to deliver powerful virtual events, Encore delivers the University of Sydney's first Class of 2020 Celebration on a mass scale. It can even attract people outside your usual market – which is only a good thing for brand awareness. It’s very important when selecting an event that you choose one that’s relative to the actual event. Now it’s time to seal the deal. Whether you are looking for a venue for a personal event or on behalf of a company, it’s a big decision! If you’re not too keen on cooking for a large group, the next best option is eating out. When choosing your event venue, it’s always better to overestimate your capacity needs than underestimate. Take a look at the technology available and ensure the venue can provide technical support on the day. Choosing a venue which has the perfect décor for your event would be a bonus, as this will mean you would not have to spend a great deal of time sorting out decorating the space. Here’s why. Is the venue adequately heated or cooled, depending on season? The size of the space should be flexible, depending on … The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. Along with the budget, the number of guests is the most crucial aspect of event planning, because it will help you quickly eliminate many venues based on their capacity alone.Choose a venue that’s the right size for your event. Perform a Google search for “concert halls in Luxembourg.” Then, create a list of potential concert halls that fit your needs. Somewhere among these will be the perfect venue for the event, but how can such an extensive and complex field be narrowed down effectively? For example, a modern, blank canvas venue might be perfect for a young start-up event, but doesn’t scream luxury as a glamorous hotel will. Here are 10 things to think about when looking for a venue… 1. The not so good news and often time consuming part is that you’ve got to find it. Step three: How to negotiate. A good venue is the difference between a memorable get-together and a mundane meetup. By continuing to browse or closing this banner, you indicate your agreement. The best kind of venue is one with a parking lot. After all, the reward of hosting an impressive soiree outweighs the effort you put into finding the right venue. Difficulties in the physical access to the venue mean longer call times for any staff employed to load in or out. Before choosing a venue, make sure you’re happy with the all of the facilities, staff and customer feedback. Make a checklist of everything you expect or anticipate your guests will need to do while at your event and go through it with the venue to ensure that everything you need is either included, or quoted as an extra. Paint and sip: Local winery, brewery or bar/pub 2. House staff and any contractor that has serviced the venue will be able to give you a fair assessment and adjust their quotes accordingly. Eye-catching décor and mouth-watering meals won’t do much to impress your guests if the service doesn’t meet or exceed their expectations. We use cookies to help improve your experience and to show you relevant advertising. What should you look for when choosing a venue for your special event? Accessibility should be your priority: You must offer the love to your audience that they deserve. The not so good news and often time consuming part is that you’ve got to find it. A few examples include: With so much to take into account, where do you start? At Encore Event Technologies we acknowledge that there is a lot to consider when finding the perfect venue for your event. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. Try to choose unique venues with an atmosphere that already aligns with the topic of your conference to avoid unnecessary decorating costs. Get prices from venues for different times of the week, month and ye… They use things like energy-efficient appliances or take steps to minimise event waste. You wouldn’t want to host a party with an mismatched event style, as it would create friction. Sporting goods company: Sports center 3. According to Damon Wee, author at GEVME, the venue is just as crucial for people deciding to attend as is the event content. Choosing a venue that is the right fit for your party is another key factor. The good news is that there is an abundance of different options when it comes to choosing an event venue. Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. Don’t assume that a technical aspect of your event is ‘set and forget’ and won’t require labour outside of set-up and pack-down. Choosing a venue is one of the most important decisions in event planning–and it’s one of the first ones you’ll make, too. Posted on Monday, March 19, 2018 The venue you choose for your event sets the mood and tone before your audience even steps inside. To learn more about cookies, please read our Privacy Policy. Any person who is experienced in event industry knows very well that choosing the right venue and location can make or break the success of an event. But the larger the event is the higher the stakes. If your event includes a stage , set, lecterns, projection screens, flat-panel displays, props or other physical elements, find out how much of it the venue can provide and if their stock is adequate. As Julius Solaris, the editor of EventManagerBlog.com says “Choosing a venue is without a doubt a decision that can make or break your event”. If guests can’t access the venue with ease, you may not get much of a turnout. One of the ground rules to follow while conducting an event is to book the venue at least 4-6 months ahead of the Event day. The accessibility of the venue and parking are also key considerations when selecting a venue. Its geographical location and reputation convey meaning to your invited guests before they RSVP. Most venues will charge an upfront hire fee or they’ll offer the venue out on a minimum bar spend. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake! When you’re in the planning stages, make sure the venue’s accessibility is a good match for your guests. The meaning and purpose of your event are best known to you, so choose a venue that can enhance that. When choosing a unique event venue to blow event goers minds, it’s easy to get swept up in the creative ideas swirling around your head. A cursory glance at the potential venue’s online reviews is all you’ll need to determine whether it’s the kind of place that does more than just pay lip service to customer service. If that’s not possible, try looking for green event venues. For modern audiences, the same old set-up at every event just doesn’t cut it anymore. For instance, a convention center would be an ideal fit for a large-scale conference, but a children’s fundraiser likely wouldn’t be held at a brewery. So, you’re near the end of your event venue finding mission. 1. It's our Another area to make sure that you have received expert advice is the rigging capacity of the venue. Choosing the right venue takes the hard work out of preparing food, ordering  drinks and setting the mood. Fortunately, you have some leeway with your event venue’s cost if you’re willing to be flexible with the date of your event. Perform a Google search for “concert halls in Luxembourg.”. The good news is that there is an abundance of different options when it comes to choosing an event venue. Visit their website by clicking here. Whatever the size, type and purpose of event being planned, there will always be countless venues to choose from. Choosing a venue for an event is also one of the first negotiation points as well. Marketing Campaigns and Events Manager, Griffith University, Want to stay up to date with industry trends? Similarly, if you’re coming into a ‘bare walls’ venue, ensure that it not only has the capacity to hold the weight of your equipment, but also has the basic infrastructure to rig from in the first place.Clear your sight-line. A dining experience is incomplete without the right ambience. Step 2: Investigate possible venue. However, if you can’t find one, you can always look for one with lots of parking lots nearby that your attendants can use. But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. However, choosing a venue is the one decision that will have the largest impact on your event. The most important attributes of Encore Event Technologies (formerly Staging Connections) is their reliability and honesty. Are there any likely bottlenecks in parking, pedestrian access, doors or lifts. By providing your email address you are consenting to receive marketing communications from Encore Event Technologies, on the understanding that you have read and agree to our, I want to receive news, articles and special offers, Christmas Parties and End of Year Celebrations. As you can imagine, everything comes down to cost, so we’ve listed it first. When organizing an event, you are confronted by many decisions. If you want more information about audio visual equipment you could check our blog post about our 8 audio visual tips to create a successful event. Whatever the size, type and purpose of event being planned, there will always be countless venues to choose from. Remote locations such as holiday resorts are great if you have the budget and would like everyone’s attention completely to yourself for a few days, but these kind of events are only practical with large budgets, and are generally used to reward loyal customers or excellent sales staff. You’ve identified the perfect spot and everything is falling into place. The majority of good conference/meeting venues will have high quality AV equipment and choose somewhere that offers Wi-Fi as there’s no doubt many of your attendees will want to use their laptops, tablets and smart phones. This doesn’t just mean whether its dimensions can be accommodated in the room you’re using, but also if the venue’s rigging points can handle the weight and that it can fit through the door or in the lift in the first place. The in-house staff and any external equipment provider will need to put their heads together in order to ensure that everything that needs to run, can. This can also work if you’re trying to get them to reappraise an existing product or idea; put it in a new context. A venue finding agency can help you to choose the right venue. Fortunately, getting a sense of an establishment’s reputation doesn’t require much work. Now, before you make that deposit for a venue, let us go through the important things that you need to consider in choosing a venue. You need to make sure your venue can host the number of people you are catering to and provides the right capacity to comfortably plan for your layout, decor and needs such as dance floor, catering, stage etc. You’ll still have to buy food, signage, supplies, and maybe entertainment and staff. Then there’s the myriad of practical considerations such as seating capacity, economic factors like equipment inclusions, and intangibles such as quality of service from its administration. Check out these 9 things event planners must consider while choosing the perfect event venue. Every technical aspect that Encore Event Technologies (formerly Staging Connections) was involved with ran perfectly. If you are starting out in the event industry, you will soon realise that the venue decision will have the biggest impact on your budget and overall performance of the event.To captivate event profs' preference, We believe in turning ordinary events into extraordinary experiences. When you're looking for tips for choosing an event venue, Nook Meetings & Events is here to provide everything you could ask for — from venue space to event planning. Of course the first option for many is whether the venue … 2. A good venue is the difference between a memorable get-together and a mundane meetup. Any venue that doesn’t take these measures seriously should not be an option, even if it ticks all of the other boxes. Then take them somewhere new. The first is location, where are your audience and what is going to work best for them? 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